Assess the archive
Define locations, volumes, owners and urgent retrieval needs.
GCCDocs · Open Sky Technologies
Enterprise Document & Records Management for the GCC
A unified approach to digital records, physical archives, document governance and records lifecycle management, powered by SkyDoks, an Open Sky Technologies platform.
Start with the records you need to control
An archive programme starts with a shared inventory, clear ownership and retrieval priorities. Digital capture and lifecycle decisions should follow a reviewed operating model.
Physical originals and digital evidence
Archive location hierarchyIllustrative occupancy model
WarehouseRiyadh Central · 78% occupied
Zone / RoomZone A · Controlled records
Aisle 03Rack 04 · Shelf 02
72% capacity
Box BX-204842 files · Barcode assigned
Physical File PF-7319Linked to governed record
Warehouse → Room → Aisle → Rack → Shelf → Box → Physical File → Record
Hybrid record REC-7319Active
R
Employee contract recordSeries: HR-EMP · Retention rule linked
Physical originalBX-2048 · PF-7319In storage
PDFScanned surrogateOCR confidence 97%QA reviewed
Conceptual platform visualization
A practical route from discovery to demonstration
Validate the scope
Demonstrate representative records against the proposed platform release.
Review deployment
Agree data locations, responsibilities and operating procedures before implementation.